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Managers

Managers

Thank you for becoming a Team Manager. Your new endeavor will offer you the opportunity to become an integral part of your child’s soccer team as well as afford you many new experiences and friendships. You are a very important person to your child, your team, your coach, and other parents, but most importantly, you are the information line between your team and the Bedford Euless Soccer Association Board (BESA). All of your efforts are greatly appreciated, and the Board members are available to you whenever needed. We have prepared this page as a guideline to assist you in guiding your team and parents through a successful season.
 

TEAM MANAGER DUTIES:

1. Organize the Team Parents 
2. Assist the coach with Administrative Duties 
3. Distribute uniforms (many coaches like to take care of this task) 
4. Distribute game schedules (many coaches like to take care of this task) 
5. Notify parents of game cancellations or delays 
6. Retrieve Medical Release Forms from parents 
7. Assign game refreshments to the various Team Members 
8. Notify parents of Team Pictures - identify scheduling conflicts 
9. Coordinate end of season Team Party and Awards/Trophies 
10. Advise Team of Pre-registration Deadline for next season 
11. Communicate any Team concerns or suggestions to the BESA Board 
12.  ATTEND THE TEAM MANAGER MEETINGS AND THE ANNUAL SPRING OR FALL GENERAL MEETING!

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ABOUT THE ASSOCIATION

BESA is a non-profit volunteer organization dedicated to children playing soccer. The organization and the individuals who participate in it are governed by the By- Laws of the Bedford Euless Soccer Association as well as the rules and regulations of the North Texas State Soccer Association and the United State Youth Soccer Association. BESA is governed by a volunteer Board of Directors which is elected at the spring general meeting. We hold monthly meetings which are open to any Team Manager, Coach or Parent. As we are a volunteer association, all board members, coaches, referees, and team representatives are individuals dedicated to seeing that children have the opportunity to participate in the game of soccer.
It is the goal of BESA that all players will learn good sportsmanship, healthy competitiveness, and that each player improve their own individual soccer skills.

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TEAM FORMATION

As outlined by our By-Laws, teams are formed by age, neighborhoods and previous teams. You will receive a team roster with the players names, addresses, phone numbers and birth dates. Some Team Managers have found it useful to obtain a list of parents names from the coach as well. A copy of the full team roster should be given to each player.
Note: Many teams have found it useful to add Coaches and Team Managers names to the top of the roster before distribution to each player.

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COACHES

All BESA Coaches are licensed to coach in their appropriate age division as required by the North Texas Soccer Association. Your coach is a volunteer who is devoting his/her time to coach the team. Every effort should be made to support the Coach as much as possible. BESA does provide Coaches Clinics for those individuals who wish to coach a team or expand their knowledge of soccer. We encourage even experienced coaches to attend these clinics. Coaches are appointed by the League Commissioners and the Coaches Director/2nd Vice President of BESA. (We are always looking for individuals interested in joining this rewarding activity).
Note: If there is a concern regarding your Coach during the season, please make every effort to correct this with the Coach directly. If this tactic does not resolve the concern, please consult your League Commissioner.

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PRACTICES

The individual Coach determines the time and location for team practices. BESA has no input into this decision. Our By-Laws indicate that if a team has a soccer game in any given week, that team can practice a maximum of 2 times. If they are not scheduled for a game that week, they may practice 3 times (U5/U6 are permitted two soccer events per week) . There are no practice locations reserved or assigned. All practice sites are first come first served. It is our hope that amicable arrangements can be made between teams to share the limited practice facilities available. The coach has an authorized practice field list. GAME FIELDS MAY NOT BE USED FOR PRACTICE.

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GAMES

During the regular soccer season, most games are played on Saturdays. BESA puts the schedules together and distribute these to each team. A copy of the schedule should be given to each player. Note: Many times these schedules are difficult to read - many Team Managers or Coaches will rewrite the schedules in an easy to read format before distribution.

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REFEREE SELECTION

All referees working BESA games are licensed through the United States Soccer Federation. They have attended, at minimum, a 10-hour clinic and have passed a test administered by the NTSSA.  In addition, they attend annual training and must pass a recertification test.  All referees are dedicated to fair play and strive to call the games to the best of their ability.  In 2004 BESA established a mentoring program to assist our new referees and help them quickly elevate their skills.  If you are at least 12 years old and have an interest in participating in our Referee programs, please check out the “Want to Be a Ref?” link on our website, or contact the BESA Director of Officials.

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SOCCER RULES

Many families are new to the game of soccer and don’t understand the rules of the games. For this reason, the abbreviated “Rules of the Game” copy is to be distributed to your team parents. Note: These are shortened versions and contain the basics only ( ie. number of players, size of field, length of halves, etc.)

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BEHAVIOR OF NON-PLAYERS AT GAMES

Spectator behavior at all outdoor soccer matches officiated at: Bear Creek, Texas Star, Meadow Park, Bedford Boys Ranch, Stormie Jones or any other location under the authority of BESA is governed by the BESA Zero Tolerance Policy. This policy applies to all BESA and Northern Mid-Cities Soccer League recreational matches and Southwest Premier League competitive matches.  Spectators, including parents, are expected to adhere to the Zero Tolerance Policy.

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TOURNAMENTS

Tournaments sponsored by the NTSSA include the Tournament of Champions which is held after the fail soccer season (typically December). and the Dr. Pepper Tournament held after the spring soccer season (JUNE). Traditionally, BESA has sponsored U10 and older teams for these tournaments. If your team is interested in participating in a competitive or recreational (FUN) tournament, please contact your League Commissioner.

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END OF SEASON PARTY AND AWARDS

To celebrate the end of the season, many teams have a pizza or other type of party. If you intend to use a restaurant for this purpose, you may want to make your reservations early as most soccer teams will be ending their seasons about the same time. BESA does not award prizes or trophies at the end of each season. It will be necessary for you and your team parents to decide what type of awards program should be used. Many Team Managers collect funds from each parent and purchase trophies or medallions and have them engraved for distribution at the team party. Many teams also decide to show their appreciation to the coaches by purchasing a coaches gift. These are decisions made by the entire team, at the team level.

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PRE-REGISTRATION PACKETS

Near the end of the season, BESA will conduct early registration for the upcoming season. You will be requested to distribute early registration packets or forms to your team players. Many teams complete and return their early registration forms together. This will help facilitate registration for the next season.

BESA does have a scholarship program in place for those players who may not be able to financially register for soccer. Contact your League Secretary or the Registrar for the necessary form and details.

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COMMUNICATIONS WITH THE BOARD

A very crucial part of this being a successful season for Players, Coaches, Teams, Managers, and the BOARD is communication. From time to time, you may be requested to deliver information to your team from the Board, and also deliver information from your team to the Board, You are the lifeline to open communication. Without dedicated volunteers like yourselves, the soccer season would not be as rewarding for all involved. The Team Manager position you are filling is a very important and immeasurable one. Without your efforts this season could not be a success. As a Board, we would like to take this opportunity to thank you for your efforts and dedication, and want you to know that we are available to help and support you at any time.

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MEDICAL RELEASE FORMS

Each player is required to complete (and return to the coach) a Medical Release Form executed by the players parent or guardian. This form will designate the Coach and another assignee the right to seek medical attention for the player in the absence of the parent or guardian. Please be certain that these are returned to you or your coach and SIGNED by the parent or guardian. The coach will want to keep these in the equipment bag so that they are always accessible to any adult present.

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INSURANCE

Each player is covered for medical insurance through NTSSA, However, the policy is a SECOND coverage to the players regular health policy. This policy will pay the holder of the primary health coverage policy (and has a $100 deductible). All injuries are to be reported to the commissioner of your age group so the proper paper work can be submitted to North Texas State Soccer Association.

It is a good idea to have a first aid kit available at practices and the games. You may want to ask parents for donations to purchase supplies needed for a complete first aid kit. The kit should include: bandages, peroxide, cotton, tweezers, instant ice, ace bandage, first aid cream.

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REFRESHMENTS

The Coach and Parents should decide how to handle refreshments during practices and the games. It is important that each player have sufficient water for these activities (especially during hot weather).

Practice:
Often someone is designated to bring water to the practice site. Many times the coach will take on this responsibility. Many teams decide that each player should be responsible for their own water bottle during practice.

Game:
Games are special and coaches differ on how they prefer refreshments be handled. Most agree that during the game water or gatorade is preferred. Fruit slices / grapes are nice for halftime, and canned or boxed drinks and a treat for after the game. This is something that the team parents and coach should decide before the first game. A refreshment schedule assigning each player a time/game should be distributed to each player. Please be certain that all trash is disposed of properly at the end of each game and practice.

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TEAM PICTURES

Team and individual pictures are normally taken once a year. You will be notified at the Team Manager Meeting when pictures are scheduled. Your team will be given a date, time slot and location for the picture sitting. Please remember that there are over 120 teams to schedule and everyone must be accommodated.

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PARENT ORGANIZATION

As the Team Manager, you will be required to furnish information to your team parents. It may be helpful to recruit several parents to help form a telephone committee for your team. This helps distribute important information quickly and efficiently, and encourages parental participation.

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ASSIST COACHES WITH ADMINISTRATIVE DUTIES

As the Team Manager it may be necessary for you to assist the coach distribute paperwork, or interact with the team parents on his behalf. Communication is of great importance. The Coach’s primary responsibility is coaching the players and may rely on you to convey a new practice site or a message from the board. Please try to work together as much as possible.

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UNIFORMS

You are responsible for distributing uniforms to your team players. Any concerns or discrepancies with your uniforms should be reported to the Team Equipment Director (email address on Contact Page). Each child will receive a uniform consisting of a numbered jersey, shorts, and socks. It is required that each child also purchase a pair of shin guards and a pair of shoes appropriate for the game of soccer. Uniforms distributed in the fall season must also be worn by the same child in the spring if that child returns to the same team. If a player is assigned to a new team in the spring a new uniform will be assigned. Uniforms should not be worn to practice. ***Due to the early ordering of uniforms for the fall season, each player may not receive the exact uniform size requested. BESA does try to order uniforms on the large size so that they can be worn for 2 seasons.*** You will need to poll your players and assign uniforms by size; not by preferred uniform number


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DISTRIBUTION OF GAME SCHEDULES

The coaches may want to take responsibility for distributing the game schedules. However, this may be an area where you both work together. The game schedules are distributed to the coaches in the coaching packets.

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GAME CANCELLATIONS

The decision to cancel or delay games on BESA fields prior to the game is made by the BESA President and/or Fields Director.  Unless the BESA Rainout number and/or the BESA website (check Fields) indicates otherwise, teams must report to the field ready to play at their scheduled time.  Teams playing away games should call the home team association rainout number.  If you are uncertain whether a game has been cancelled, assume it is still on and go to the game field (many games have been forfeited due to lack of player attendance on game day). The Referee has the ultimate authority on the game field to cancel the game if conditions warrant.

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