BEDFORD EULESS SOCCER ASSOCIATION
BY-LAWS
ARTICLE I DEFINITIONS
The name of this organization shall be the Bedford Euless Soccer Association, Inc., hereafter referred to as the "Association" or "BESA". It shall be governed and administered by a Board of Directors, hereafter known as the "Board". Voting members at General Meetings shall be referred to as "Delegates". All players who have not reached the age of 19 by July 31 of the current soccer year, September 1 through August 31, shall be referred to as "Youth".
ARTICLE II MEMBERSHIP
Section 1. This Association will represent all local U.S.S.F. soccer teams falling within the district as follows: all territory within the City Limits of Euless and adjacent areas as approved by the Board and granted by the North Texas State Soccer Association (N.T.S.S.A.). This Association claims exclusively the City of Euless and that area of Ft. Worth east of South Norwood Drive and north of the Trinity River served by the H.E.B. School District. Adjacent areas currently approved are the areas within the City Limits of Bedford.
Section 2. All Youth residing in said territories, as well as any other individuals covered by a waiver honored by the N.T.S.S.A., may register with the Association. All properly registered Youth shall pay such registration fees as are set by the Board. Players must abide by the rules and decisions of this Association. If the Association does not provide competition in a given age bracket, those Youth in that age group shall be released without fee to play elsewhere.
Section 3. Adult teams shall be self-administered and shall elect a Commissioner to represent them on the Board. No funds raised for, nor fees paid by Youth shall be used by Adult teams or players. All registration, fund raising, use of practice fields and game fields and other activities will be coordinated with the Board in order to prevent conflict with Youth activities. Fund raising and fees for Adult activities must be specifically stated as being for the "Men's or Women's Soccer Team or League". Only those Association Playing Rules specifically stated as Adult rules shall apply to Adult players. Adults registering with this Association and paying the fees required will be placed on teams according to guidelines set by the Board and the Adult Commissioner. If there are not enough teams to play in league competition, Adults may form teams and compete within the association of their choice. While competing outside of this Association, teams shall use a team name other than the Association name to identify themselves.
ARTICLE III GOVERNMENT
Section 1. The governing body of the organization shall be a Board of Directors.
A. The Association shall indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending, or completed action, suit or proceeding, whether civil, criminal, administrative, or investigative (other than an action by or in the right of the Association) by reason of the fact that he/she is or was a director or officer of the Association, or is or wins serving at the request of the Association as a director, officer, employee or agent of another corporation, partnership, joint venture, trust or other enterprise, against expenses (including attorney's fees), judgments, fines and amounts paid in settlement actually and reasonably incurred by him/her in connection with such action, suit or proceeding if he/she acted in good faith and in a manner he/she reasonably believed to be in or not opposed to the best interests of the Association, and, with respect to any criminal action or proceedings, had no reasonable cause to believe his/her conduct was unlawful. The termination of any action, suit or proceeding by judgment, order, settlement, conviction, or upon a plea of "nolo contenders" or its equivalent, shall not, of itself, create a presumption that the person did not act in good faith and in a manner which he/she reasonably believed to be in or not opposed to the best interests of the Association, and, with respect to any criminal action or proceeding, had reasonable cause to believe that his/her conduct was unlawful.
B. The Association shall indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending, or completed action or suit by or in the right of the Association to procure a judgment in its favor by reason of the fact that he/she is or was a director, officer, employee or- agent of another corporation, partnership, joint venture, trust or other enterprise against expenses (including attorney's fees) actually and reasonably incurred by him in connection with the defense or settlement of such action suit or suits if he/she acted in good faith and in a manner he/she reasonably believed to be in or not opposed to the best interests of the Association and except that no indemnification shall be made in respect of any claim, issue or matter as to which such person shall have been adjudged to be liable for negligence or misconduct in the performance of his duty to the Association unless and only to the extent that the Court of Chancery or the court in which such action or suit was brought shall determine upon application that, despite the adjudications of liability but in view of all the circumstances of the case, such person is fairly and reasonably entitled to indemnity for such expenses which the Court of Chancery or such other courts shall deem proper.
C. Any indemnification under subsections A. and B. (unless ordered by a court) shall be made by the Association only as authorized in the specific case upon a determination that indemnification of the director or officer is proper of conduct set forth in subsections A and B. Such determination shall be made: 1.) By the Board of Directors by a majority vote of a quorum consisting of directors who were not parties to such action, suit, or proceeding, or 2.) If such a quorum is not obtainable, or, even if obtainable, a quorum of disinterested directors so directs, by independent legal counsel in a written opinion, or 3.) By the Delegates.
D. Expenses incurred in defending a civil or criminal action, suit or proceeding may be paid by the Association in advance of the final disposition of such action, suit or proceeding as authorized by the Board of Directors in the specific case upon receipt of an undertaking by or on behalf of the director or officer, to repay such amount unless it shall ultimately be determined that he/she is entitled to be indemnified by the Association as authorized in this section.
Section 2. The Board of Directors shall consist of the following named officers whose terms of office and years elected are as follows:
President - One year; elected every year
First Vice-President - Two years; elected in odd years
Second Vice-President & Coaches Director - Two years; elected in even years
Secretary - Two years; elected in odd years
Treasurer - Two years; elected in odd years
Registrar - Two years; elected in even years
Officials Director - Two years; elected in odd years
Team Equipment Director - Two years; elected in even years
Academy Director – Two years; elected in even years
Competitive Director - Two years; elected in odd years
League Commissioners - One year; elected every year
Under Six and Under
Under Eight
Under Ten
Under Twelve, Four-teen, Sixteen & Nineteen
Girls
Adult
League Secretaries - One year; elected every year
Under Six and Under
Under Eight
Under Ten
Under Twelve, Fourteen, Sixteen & Nineteen
Girls
Section 3. The Board members shall be elected at the General Meeting of the Association held in the spring. Newly elected Board members will take office at the May Board meeting.
Section 4. Each of the Board members shall cast one vote at Board meetings, except the President who shall vote only in case of a tie and on changes to these By-Laws. Each of the Board members shall be a Delegate to General Meetings. Parliamentary procedures shall govern at all General and Board meetings.
Section 5. Regular meetings of the Board will be held on a designated day of each month. The President may call additional meetings as he/she deems necessary. A simple majority of a minimum of 5 members of the Board shall constitute a quorum for transacting business providing one of those present is the President, First Vice-President or Second Vice-President.
Electronic voting maybe used with the approval of the Executive Board. The electronic votes should be sent to and tabulated by the association secretary within the time frame stipulated by each vote. Votes received after the stipulated time will not be counted. The association secretary will advise the board of the voting results within 24 hours of the conclusion of the voting.
Section 6. Duties of the officers of the Association are as follows:
A. President - The President, as Chief Officer, is charged with the overall administrative and executive function of the Association. He/She shall appoint such committees, as he/she deems necessary to carry out such function. He/She shall assign duties to all officers as required. As Chief Officer, he/she is empowered to take prudent and reasonable action in cases not covered in these By-Laws and such authority is implicit in the office. The President shall be an ex-officio member of all committees. He/She shall designate a Parliamentarian for all General and Board meetings. Should any Board position become vacant during its term, the President shall appoint another person to fill the vacancy, such appointment being subject to Board approval by a simple majority vote of those members present at the next Board meeting. At his/her option, the President may delegate the responsibility of recommending a candidate for such vacancy to the Nominating Committee. He/She shall serve as the BESA representative to the Mid-Cities Youth Activities Council and attend, or designate another Board member to attend, all MCYAC meetings.
B. First Vice-President - The First Vice-President shall succeed to the powers of the President in his/her absence. He/She shall be responsible for the initial drafting, and subsequent changes to these By-Laws and the Playing Rules. All revisions will be made in compliance with Article VIII and Rule 21 respectively. He/She shall chair the Rules Committee and the Appeals and Discipline Committee. The First Vice-President shall also be the N.T.S.S.A. delegate and will attend, or designate another Board member to attend, all N.T.S.S.A. meetings. He/She shall serve as the BESA representative to the Northern Mid-Cities Soccer League and attend, or designate another Board member to attend, all N.M.C.S.L. meetings.
C. Second Vice-President & Coaches Director - The Second Vice-President & Coaches Director shall succeed to the powers of the President in the absence of the President and the First Vice-President. He/She shall arbitrate all disputes between coaches subject to review by the Board. He/She shall manage the training of the Association’s coaches and players to ensure all coaches and players are made available training opportunities. He/She is responsible for ensuring that the League Commissioners provide coaches for each team in their respective leagues. The Coaches Director is responsible for coordinating the use of practice fields and is responsible for settling any practice site disputes. He/She shall present a list of coaches to the Board at the first Board meeting after the season begins. He/She shall be a standing member of the Rules Committee.
D. Secretary - The Secretary shall record the minutes of all meetings, attend to all correspondence and keep records of the Association. The Secretary shall keep a complete list of member teams and shall publish and distribute a current directory of Association officers, coaches and team representatives each season. He/She shall delegate duties to the League Secretaries as required. He/She will inform N.T.S.S.A. of all players, coach or referee injuries and see that the injured party receives a proper insurance claim form. He/She shall be a standing member of the Registration Committee.
E. Treasurer - The Treasurer shall collect all money of the Association and will keep a detailed account of receipts and expenditures thereof. He/She must pay all approved bills within 7 - 10 days of receipt unless otherwise directed by the BESA President. The person receiving a check from any BESA account may not be either of the authorized signatures (or relative of), one of the authorized signatures on the check.
The Treasurer shall include a detailed written report of all finances with his/her monthly board report. He/she shall submit a written report of all finances at the BESA annual General Meeting. The reporting will be itemized by category and listed in the following manner:
(1). Activities during the month. (2). Accumulative to date; Approved budget; Difference (plus or minus)
The Treasurer shall be responsible for presentation of the semi-annual budget at the BESA AGM and the scheduled board meetings in June and November.
He/she shall be responsible for seeing that all government reports are promptly and properly filed. All governmental reports are to be presented for review to the Executive Committee 15 days prior to the required governmental reporting date. The treasurer and/or a representative standing in for the treasurer is required to attend the Treasurer Workshop held during the North Texas State Soccer Annual General Meeting. The treasurer must be computer literate and capable of operating or learning to operate "Quick Book Pro" software. The treasurer shall ensure one backup copy of all BESA books is kept at all times on a separate disk or data storage device. The Treasurer shall be chairman of the Finance Committee.
F. Registrar - The Registrar shall ensure that all players and coaches are properly registered with the N.T.S.S.A. He/She shall be responsible for coordinating the registration of all players each season and is responsible for supervising that phase of registration. He/She is responsible for submitting all registration forms and fees to the N.T.S.S.A. He/She shall be chairman of the Registration Committee. The Registrar will be responsible for ensuring that the Association data base is maintained.
G. Officials Director - The Officials Director shall be responsible for the screening of new officials, scheduling training sessions for officials and shall have the authority to use or not use any potential official subject to Board review. He/She, or a Board appointed Officials Assignor, shall be responsible for scheduling officials to officiate each game. He/She shall arbitrate all disputes between officials subject to review by the Board. He/She shall constantly monitor the conduct and performance of all officials to ensure the highest possible quality of officiating. He/She shall be a standing member of the Rules Committee.
H. Team Equipment Director - The Team Equipment Director is responsible for the control and storage of all Association team equipment. He/She is responsible for the purchase of additional and/or replacement equipment subject to Board approval. He/She is responsible for ordering and distributing team equipment.
I. Academy Director – The Academy Director shall oversee the coordination and scheduling of training and skill sessions for the Academy Program. He/She shall coordinate the formation of teams based on the board approved academy program, ensure proper team registration, distribution of information to players and parents, and oversee the ordering and distribution of the team equipment.
J. Competitive Director – He/She shall act as the representative to all competitive soccer teams/clubs seeking Bedford Euless Soccer Association ( BESA) and Bedford Euless Elite FC, herein called the club, as its home association. He/She shall be the chairperson for the Competitive Soccer committee and is charged with t he overall administration and management of the Committee and the competitive youth soccer division that the committee supervises. He/She shall be responsible for gathering and disseminating information for the Bedford / Euless community regarding competitive soccer . He/She shall be responsible for seeing that the administrative policies and operations of BESA are carried out. He/She shall be responsible for providing a monthly written statement to the BESA board outlining all competitive activity. This position will vote on competitive issues only.
K. League Commissioners - A League Commissioner shall be elected for each league listed in Section 2. All Commissioners shall serve under the supervision of the Coaches Director. The Commissioners will be responsible for keeping coaches informed of all activities and policies of the Association and any other information necessary to fulfill their duties. Commissioners will review schedules for games in their league(s).. They will settle minor disputes involving coaches, schedules, and practice sites and they shall monitor the coaches in their league(s) in order to maintain the highest possible standard of coaches’ conduct and sportsmanship. If a situation arises that involves more than one league or may require disciplinary action, the League Commissioner shall notify the Coaches Director who will call a meeting of the League Commissioners. The First Vice-President, or his representative, shall attend the meeting in an advisory capacity. If the Coaches Director and the League Commissioners cannot resolve the problem, or they feel it involves a serious infraction of the rules, they will refer the problem to the Appeals and Disciplinary Committee or the Board. Any decision made by the League Commissioners in joint meeting may be appealed to the Board. League Commissioners are responsible for providing new and/or replacement coaches for each team in their respective league(s). All coaches’ names will be submitted to the Coaches Director for screening and approval. League Commissioners shall be standing members of the Rules Committee.
L. League Secretaries - A League Secretary shall be elected for each league listed in Section 2. As player enrollment numbers warrant, each league may have two elected Secretaries, one for each the younger and older age division in that league. The League Secretaries responsibilities will include, but will not be limited to: 1.) Forming teams in their respective league according to Board policy and rules established by the Registration Committee; 2.) Preparing team rosters and submitting those rosters to the Registrar and head coaches; 3.) Assigning players who have registered late to teams according to Board policy and Standing Rules for registration; 4.) Relaying uniform information (sizes, colors, quantity, etc.) to the Team Equipment Director; 5.) Supplying League Commissioners with rosters so that any coaching vacancies may be immediately filled; 6.) Maintaining a file of team rosters and ensuring that they are proper and complete; and 7.) Communicating information to the Team Representatives of their respective league(s). League Secretaries shall be standing members of the Registration Committee.
M. Adult Commissioner – The Adult commissioner is the BESA liaison for the NMCSL Adult Playing League. He/She shall coordinate the registration and formation of BESA adult teams based on the adult registration and team formation rules. He/She shall distribute information to players including, but not limited to registration information, schedules, rules, and policies. He/She shall coordinate, according to the adult rules, the handling of any violations of the adult rules or policies by adult players or teams. He/She shall oversee the ordering and distribution of the team equipment.
N. Non Voting Board Positions
The Board of Directors shall be authorized to fill compensated non- voting board positions as it deems necessary to carry out the functions of the Association.
The compensated non- voting positions are two year positions voted on by the Board of Directors.
The rate and method of payment for compensated non- voting board positions shall be determined by the Board of Directors.
Fields Director - The Fields Director shall be responsible for the procurement of all game fields. He/She will coordinate the allocation of fields for games with Commissioners. He/She is responsible for seeing that game fields are adequately maintained and are properly marked prior to scheduled games. He/She will cancel any or all games scheduled for play on fields which he/she feels are unsafe for competitive play, and he/she shall notify the President, Officials Director and Coaches Director of his decision. Subject to Board approval, he/she may purchase equipment or supplies required to adequately maintain the game fields. It is the Field Director's responsibility to ensure that goal nets and corner flags are available for all games. He/She will be the liaison between the Board and the parks departments of Bedford and Euless for matters involving soccer facilities.
Section 7. The Board of Directors - The Board shall transact all business of the Association and shall have the power to enforce the laws of the game and the By-Laws, Standing Rules and Playing Rules of the Association. It shall have the power to settle all disputes and protests. The Board will set up the rules governing the divisions, tournaments and other special competition within this Association's jurisdiction. Decisions of the Board may be appealed to the N.T.S.S.A. but are otherwise final.
BESA Board Code of Ethics. All Board members will sign the BESA Board Code of Ethics. Any Board member who is found to be in violation of the BESA Board Code of Ethics maybe asked to resign his/her board position based on a recommendation to the Board from the executive committee.
Conflict of Interest.
Soccer Conflicts of Interest:
Any member of the Board, a Standing Committee, or any other committee of the Association shall abstain from discussion of and voting upon any matter being considered by the respective body if such would constitute a conflict of interest, directly or indirectly, with an individual, player, coach, manager, official, referee, parent, or team, including, without limitation, those conflicts of interest related to hearing protests or appeals related to the member’s team, club, players or coach, or parents or mangers involved with the member’s team or club.
Other Conflicts of Interest:
It is the policy of the Association that no member of the Board, a Standing Committee, or any other committee or any officer of the Association shall have any association with or interest in any business enterprise which would conflict with the proper performance of his/her duties or responsibilities as such or which might tend to affect his/her independence or judgment with respect to transactions between the Association and any such business enterprise.
It is also the policy of the Association that no member of the Board or any committee or any officer of the Association shall have, directly or indirectly, any material personal business or financial interest with, or in any business enterprise with which, the Association does business, including, without limitation, the member, or any person in the immediate family of the member, holding a position with a suppliers of goods and/or services to the Association, unless the material facts of the relationship or the interest in the business are disclosed to the Board and the Board in good faith authorizes the contract, transaction, or relationship by the affirmative vote of a majority of the disinterested Directors. If a member of the Board, rather than a member of a committee, is the person making the disclosure, the interested Director may be counted in determining the presence of a quorum at a meeting of the Board, whereat the disinterested Directors consider whether to authorize the contract transactions, or relationship.
3) Any Board member who is absent from three (3) consecutive Board meetings may have his/her office declared vacant at the discretion of the Board. His/her position shall then be filled in accordance with these By-laws.
4) No individual may hold more than one position on the Board at any one time.
5) Board members shall serve without salary for their services. Any Board member may be reimbursed for expenses previously approved within the budget and/or the Board.
6) Any member of the Board will be required to resign following a vote of no confidence. A vote of no confidence may take either of the following forms:
A. Any four Board members may initiate in writing a request for a vote or thirty percent (30%) of the Delegates may sign such a request and present it to the Board. Within 30 days of receipt of such a request, a General Meeting shall be held to take a vote. All Delegates must receive both written notice of the meeting and a copy of the request for a vote of no confidence at least seven days prior to the meeting. A two-thirds majority of those present at the meeting and a minimum of forty percent (40%) of the total number of Delegates must vote no confidence in order for the officer in question to receive a vote of no confidence.
B. Any Board member who receives votes of no confidence cast by seventy-five percent (75%) of his/her fellow Board members shall have his/her Board position declared vacant.
Section 8: Contract Staff
The Board of Directors shall be authorized to employ such Contract Staff as it deems necessary to carry out the functions of the Association.
Contract Staff shall not have a vote in any business of the Association.
The term of employment for all Contract Staff shall be at the will of the Board of Directors.
The rate and method of payment for Contract Staff shall be determined, from time to time, by the Board of Directors.
Direct day-to-day supervision of these positions is the responsibility of the President, with the Board providing advice and consent in all matters related to the performance of their duties.
Section 9. Standing Committees - There shall be the following Standing Committees of the Board of Directors:
A. Rules Committee - The Rules Committee shall be responsible for drafting the Playing Rules for each age group. After the rules have been approved by the Board, they will be evaluated on a continuing basis with changes being made as appropriate with approval by the Board. The Committee will also be responsible for establishing rules for determining league champions and representatives to Association sponsored tournaments. The Committee shall set the practice policy for each age group.
Committee members shall include the First Vice-President as chairman, the Second Vice-President, the Officials Director and the League Commissioners.
B. Nominating Committee - The Nominating Committee shall include a chairman and at least three other eligible members appointed by the president with consent of the Board. Eligible members are defined as members whose board positions would not be up for election their current year of service on the nominating committee. The Nominating Committee will recruit and screen possible candidates for Board positions. The committee shall present to the executive board the slate of possible candidates prior to the April board meeting. The slate of candidates will be presented for final approval to the entire board one month prior to the Spring General Meeting. The board approved slate of candidates will be presented to the general body for election at the Spring General meeting. Those members of the board who are serving two year terms will serve on the nominating committee their first year in office.
C. Registration Committee - The Registration Committee will establish Standing Rules and procedures for assigning players to teams, late registrations and adding and dropping players. The Board must approve these rules and procedures. The Committee will also approve individual player play-up requests.
Committee members shall include the Registrar as chairman, the Association Secretary and the League Secretaries.
D. Appeals and Disciplinary Committee - The Committee will investigate all appeals to the Board and cases of serious infractions of the Association rules. The Committee will forward its findings to the Board with a recommendation of action. The Board may accept, reject or modify the Committee's recommendation as it chooses.
Committee members shall include the First Vice-President as chairman and two other members selected by the First Vice-President.
E. Finance Committee - The Finance Committee will monitor the receipts and expenditures of the Association and will ensure that the non- profit status of the Association is protected. The Committee shall direct the preparation of the semi-annual budgets. The Committee will review the adequacy of the Association's funds, recommending uses for surpluses and alerting the Board of potential shortages.
Committee members shall include the Treasurer as chairman, an Association member with experience in the financial area chosen by the Treasurer and one other member selected by the President.
F. Executive Committee - The Executive Committee will be called to meet as needed to act on an emergency basis. This committee will have the power to act on behalf of the Board subject to review at the next scheduled board meeting.
Committee members shall include the President as chairman, the First Vice-President, and three appointed by the President from the following list: Second Vice-President, Secretary, Treasurer, Registrar, Public Relations Director, Officials Director, and Equipment Director.
G. Fundraising Committee - The Fundraising Committee shall be responsible for publicizing the activities of the Association. It shall be responsible for the organization and coordination of efforts to obtain supplemental funding which may be in the form of Sponsorships, Grants, Donations, etc. It will coordinate the taking and distribution of team pictures. This Committee should be chaired by the Treasurer and include at least (1) Age Group Commissioner, (1) Age Group Secretary, and (1) Member of the Executive Committee.
H. Events Committee - The Events Committee shall be responsible for planning and carrying out the special events put on by the Association including: SoccerFest, McGrady Cup, Trunk or Treat, Parade of Lights and/or any other event deemed necessary by the Board. This Committee should include: at least (2) Age Group Commissioners (either the 4U-6U or 7U-8U Commissioner and the 9U-10U Commissioner), at least (2) Age Group Secretaries (either the 4U-6U or 7U-8U Secretary and the 9U-10U Secretary), and (1) Member of the Executive Committee. The Committee should be chaired by one of the above mentioned members of the committee.
Section 10. Association General Meeting - The President shall call a semi- annual General Meeting of the Association during each the fall and spring soccer seasons and additional meetings as he/she deems necessary.
Voting delegates at these meetings will be members of the Board and a representative from each team. These Delegates will each have one vote except the President who shall vote only in case of a tie and on changes to these By-Laws. Any one person representing more than one team, or a Board member who is also a team head coach or team representative, shall cast only one vote on any one issue. Persons who are representing more than one team must decide which one team they shall vote for and the parents of the other team(s) shall name a voting delegate from their ranks to vote for them at General Meetings. Such named delegates, and the name of an alternate for a team head coach or team representative unable to attend a General Meeting, must be given to the Secretary prior to the start of that meeting. Ten percent (10%) of the total number of Delegates will constitute a quorum for a General Meeting.
If the Executive Board Committee deems necessary, electronic voting by the eligible voting members will be allowed for conducting business during the fall and spring general meetings. If electronic voting is used, the voting will be conducted within 72 hours of the general meeting using the quorum set forth in this section and the majority definition in Article VIII (D). The votes will be sent to a dedicated email address accessible only by the association secretary and 1st Vice President in the fall season and either the 1st or 2nd Vice President in the spring season, which ever position is not up for election that season. The Association Secretary will be responsible for tabulating the votes which will be posted to the Bedford Euless Soccer Association website within the agreed upon time limit.
Section 11. Team Managers - Each Youth team shall choose from among its parents or guardians, a team manager other than the coach. Volunteers for Team Manager should be at least 17 years of age prior to the start of the current season. The team manager will represent the team with the Association and will assist with administrative functions of the team. The manager shall be chosen at a team meeting of the parents called by the coach as soon as possible after the team is formed.. The team manager will be required to complete a background check annually.
ARTICLE IV DISCIPLINE
Section 1. The Board shall be responsible for all discipline to all teams, coaches and players under the jurisdiction of this Association. Disciplinary actions will be administered to in accordance with N.T.S.S.A., Rule 3.11.
Section 2. Any player who continually disrupts his/her team's soccer sessions may be suspended from the team upon written request from the head coach to the respective League Commissioner and with the approval of one of the following: President, First Vice-President or Second Vice-President. Such suspension will be effective pending approval by the Board at the next Board meeting.
ARTICLE V GENERAL RULES
Section 1. Age Groups - Age grouping for play shall conform to the rules of the N.T.S.S.A.
Section 2. Player Registration and Team Assignment - The neighborhood concept and the age of the player will be the prime factors in the assignment of players to teams. No player may practice with or play in a game with a team until that player is properly registered with the Association and assigned to a team by the appropriate League Secretary. A player is not considered registered by the Association until he/she has paid the registration fee, his/her parents have signed the registration form and a copy of his/her birth certificate or other document certifying date of birth has been examined. No player may play with a team other than the team assigned by the respective League Secretary. Standing rules and procedures for team formation will be established by the Registration Committee and approved by the Board.
Section 3. Violation of Player Registration -
A. Coaches who permit a non-registered player to play in a game will forfeit each game in which the non-registered player participated and will be suspended from coaching.
B. Coaches who allow a non registered player to practice with their team can be, at the discretion of the Board, suspended from coaching.
Section 4. Coaches - A person may volunteer to coach or be asked to coach by a League Commissioner. All coaches are subject to screening by the Coaches Director who has authority to accept or reject any potential coaching candidate subject to Board review. Volunteers for Head Coach should be at least 17 years of age prior to the start date of the current season. Volunteers for Assistant Coach should be at least 15 years of age prior to the start date of the current season. All Coaches, or their representatives, must attend the pre-season coaches meetings. All Coaches are responsible for any equipment issued to them. All Coaches are responsible for; reading of and familiarity with the Association’s By-Laws, Playing Rules, and completion of the U6/U8 Youth Module Coaching License, (formerly known as the G License), within the time frames as set forth by the BESA Board of Directors. Coaches who fail to function within the Association By-Laws and Playing Rules will be subject to immediate review by the Board, and, at the discretion of the Board, may be suspended from coaching. Head coaches and assistant coaches shall complete a background check annually. Coaches and assistant coaches are required to display their NTSSA coaches ID card at all games and practices.
Coaches will be held responsible for all abusive and foul language and acts by their players and fans as well as their own conduct which serves as a role model for their players. The NTSSA Code of Ethics for Coaches, section 11.1 of the NTSSA Administrative Rule Book, applies to all BESA coaches. Additionally, coaches should not partake of any type of alcoholic beverage, tobacco product or controlled substance at any game or practice, and should never smoke during any game or practice.
Section 5. Practices
No teams will be allowed to practice on game fields unless prior boardapproval has been granted.
Practices are not to be held before the regularly scheduled seasonal coaches meeting unless permission has been granted by the League Commissioner, League Secretary, and Registrar for the team to participate in a pre-season tournament.
Coaches shall inform parents and players of the practice requirements in writing before the first game of the season.
Section 6. All Association teams will participate in the playing league and play against opposing teams at the times, dates and locations as scheduled by the designated representatives of the Board.
ARTICLE VI SELECT TEAMS
Section 1. The Board is authorized to enter into agreements, at its discretion, with select soccer clubs whereby the Association will register the clubs’ teams with N.T.S.S.A. with the Association serving as the clubs’ home association.
ARTICLE VII BUDGET AND EXPENDITURES
Section 1. The Treasurer will chair the Finance Committee which will establish a budget for each soccer season. The budgets will be submitted to the Board for approval prior to the beginning of each season.
Section 2. After approval by the Board of the seasonal budget detailing levels of expenditures, the Treasurer has the authority to disburse moneys to the extent approved in the budget. Any expenditure above approved levels must be individually approved by the Board.
Section 3. All accounts will require two (2) signatures for withdrawals. Those eligible to sign will be the President, the First Vice-President, and the Treasurer. Electronic withdrawals will be permitted with monthly reporting to the board by the Treasurer.
Section 4. All expenditures will require a preapproved PO with the exception of emergency expenditures which will require the approval of the president and treasurer. All POs must fall within the board approved budget.
ARTICLE VIII AMENDMENT PROCEDURES
The amendment procedures for these By-Laws shall be as follows:
A. Proposed changes should be submitted through the First Vice-President who will act in an advisory capacity but shall forward all proposed changes to the Board without undue delay.
B. Members of the Board (President may vote) shall vote on whether to submit the proposed change(s) to a General Meeting vote.
C. Notice of the proposed change (s) must be given to all delegates to the General Meeting at least seven (7) days prior. The notification can be in the form of posting to the association website and either written notification, or electronic notification.
D. A quorum must be present. For a proposed change to become part of these By-Laws, a two-thirds majority of the voting Delegates at the General Meeting must vote in favor of the change.
E. At General Meetings, a proposal, in writing, to change these By-Laws may be made from the floor. Such proposed change will be considered, discussed and voted upon at the following General Meeting.
